What Is a Headcount Report? Example in Excel

An Employee Headcount Report (in Finnish, henkilöstöraportti) represents information about employees of a particular employer and defines the total number of people employed by a company. The data can be presented and grouped in the context of various factors, for example, according to the following parameters:

• the type of employment contract: permanent, fixed-term or temporary;
• job titles and positions;
• schedule status: full-time and part-time employee;
• the number of employees who have joined, transferred in or transferred out;
• job status: active or inactive employees (for example, temporarily inactive employees may be women on maternity leave or people on leave for care of preschool children);
• location, work site and department;
• salary;
• age;
• gender and so on.

To simplify human resource (HR) planning, it is advisable to compile the headcount reports on an ongoing basis. An employee headcount report helps to assess staffing needs for a business and determine whether the current number of the company's workforce can meet the business needs.

Headcount reporting is a workforce census process that is essential in both the HR budget compilation and the company budget creation as a whole. With its help, personnel planning and personnel cost assessment are carried out. Headcount modelling helps to observe the current personnel structure and develop headcount forecast.

Using the headcount employee report, it is simple to analyze organization's current workforce and determine the necessity in labour force distribution and redistribution, additional personnel hiring, promoting employees within the company. As a result, it is ease to implement the successful strategic workforce planning to achieve the organization’s business goals and objectives, as well as business development. Forecasting the workforce will allow to get more accurate understanding about existing staffing gaps, cover them in time and increase efficiency in a company's staff management.

Headcount Report, free download template in Excel format

English, Russian and Finnish versions

• Shiller PE Ratio: Briefly About The Main

  Shiller P/E Ratio (also known as the Shiller P/E or PE 10 Ratio, CAPE Ratio or Cyclically Adjusted Price-to-Earnings ratio)

• Beneish M-Score: Calculations, Result Interpretations

  Beneish M-Score is a mathematical model that includes 8 financial ratios on the basis of which it is possible to identify if company's reported earnings have been manipulated.

• Finnish Tax 2026: Key Changes

  In 2026, Finland plans to ease the tax burden by lowering the reduced VAT and top income tax rates while increasing inheritance tax thresholds, though these changes will be offset by the removal of several popular individual tax deductions.

We use cookies to improve your experience on our website. By browsing this website, you agree to our use of cookies and privacy policy. Read more

Would you like to get in touch? We are happy to hear from you! Here's how you can reach us...

• Email
• Twitter
• Facebook
• vkontakte